Click to Home
Home   •   Print   •   Email   •   Contact Us
Go To Search
Click to Home

Online Services
Stay Connected
Shelby County Government's Subgrantee Resources and Forms
Internal Contols
Subgrantee Internal Controls Questionnaire
Subgrantees are to complete the I/C Questionnaire upon the execution of a grant-related contract or agreement, then submit the completed form to their Shelby County Government project coordinator.

Policies and Procedures Outline
Subgrantee Policies and Procedures Manual
Subgrantees shall have policies and procedures in place and accessible upon request for each grant project that is awarded by Shelby County Government. 

Shelby County Travel Policy
Reimbursement Rate

Personnel Certification Form (Complete for all grant funded staff, and submit with invoice)
Grant Funded Personnel Time Sheets (To be completed for grant funded staff)

Compliance with Equal Services Provider Laws, Including Title VI
Federal laws prohibit grant recipients from discriminating on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or benefits. NOTE: Shelby County Government subgrantees shall have a Title VI poster displayed in conspicuous areas wherever services are provided.
All subgrantees must complete a Title VI Self-Survey for each subcontract or legal agreement that is executed by Shelby County Government. A signed copy is to be placed in the subgrantee's project file and made available to auditors/monitors upon request. After completion the subgrantee is to provide a signed copy of the self-survey to the Shelby County Government project coordinator. 


Federal Grant Awards
1) Grant Program Guidelines (CFDA or the GSA's System for Award Management, also 
     known as SAM)

2) Code of Federal Regulations (CFR) and Office of Management and Budget (OMB) Guidance
     that applies to the particular subgrantee and grant program. This includes uniform
     administrative requirements, cost principles and audit.

3) Notice of Grant Award or Agreement, also known as the legal agreement or contract 
     between the grantor or primary funding agency and Shelby County Government including
     any terms, conditions or references cited within the document.

State Grant Awards
1) Notice of Grant Award or master agreement, also known as the legal agreement or contract 
     between the grantor or primary funding agency and Shelby County Government  
     including any terms, conditions or references cited within the document. 

2) Specific guidance that is issued with the grant program that is normally stated within the
     Grant Agreement. 

3) Code of Federal Regulations (CFR) and Office of Management and Budget (OMB)
     Circulars. Adhere to the CFR whenever the grant activity is not addressed in   
     the agreement or program guidance.  


Defending Childhood Initiative's (DCI) Network for Overcoming Violence and Abuse Subgrantee Compliance Presentation on January 14, 2013

DCI's NOVA Subgrantee Compliance PowerPoint Presentation

DCI-NOVA Subgrantee Internal Controls Questionnaire 
NOTE: Questionnaire is due 01.25.13 to Malrie Shelton at

Federal Award ID: 2011MUMUK005

DCI's NOVA Program Governing Guidance; Catalog of Federal Domestic Assistance No. 16.730 - Reduction and Prevention of Children's Exposure to Violence

Non-profit Cost Principles link:
TPPS - Pregnancy and Parenting Success for Teens in Shelby County Subgrantee Compliance Presentation on February 27, 2013

TPPS Subgrantee Compliance PowerPoint Presentation

TPPS Subgrantee Internal Controls Questionnaire 
NOTE: Questionnaire is due on or before 02.27.13 to Gwen Brown at  

TPPS State of TN Contract Tracking # 31880-41211

TPPS Program Governing Guidances:

Catalog of Federal Domestic Assistance, CFDA No. 93.500
Pregnancy Assistance Fund Program
Support for Pregnant and Parenting Teens and Women

State Grant Contract and Applicable State Statutes

Subgrantee Grant Contracts

Federal Regulations (When Not Covered by State Guidance)

Office of Management and Budget (OMB) Administrative Circulars:
A-102, A-21, A-87 and A-122

Office of Management and Budget (OMB) Cost Principles:
A-21, A-87 and A-122

Office of Management and Budget (OMB) Audit:

Code of Federal Regulations (CFR)
2 CFR Part 215
2 CFR Part 225

NOTE: Federal government is attempting to consolidate its administrative circulars and cost principles (OMB circulars), and then transfer them to the CFR to achieve greater consistencies in grants coordination and management. This process is on-going with no determined date of completion.

Vasco A. Smith, Jr. County Administration Building • (901) 222-2300
160 North Main Street Memphis TN 38103
SitemapAccessibilityPrivacy StatementCopyright NoticesPowered by CivicPlus